Set Up Subtitles in PowerPoint

• Open your slideshow in PowerPoint and head to the Slide Show tab to set up the subtitles. On the right side of the ribbon, click “Subtitle Settings.”
• Use the drop-down list to select the Spoken Language, if necessary, and then the Subtitle Language from over 60 dialects.

• If you have more than one microphone connected to your computer, choose the one you want to use in the Microphone pop-out menu.
• Lastly, select the location for the subtitles to appear on the screen. You can show them overlaid on the top or bottom, or above or below the slide.

You can also change the appearance of the subtitles including the font and background. Select the Subtitle Settings drop-down arrow and choose “More Settings (Windows)” on Windows or “System Caption Preferences” on Mac.

On Windows, you can choose the caption font color, transparency, style, size, and effects using the drop-down boxes. Additionally, you can pick a background color and opacity setting, and dim the window content to improve contrast.

On Mac, you can select a preset option like Transparent Background, Classic, or Outline Text. To customize the background color and opacity along with the font color, size, style, and more, click the plus sign at the bottom of the preset list.

Use and Control Subtitles

Once you have your subtitles set up, they’re ready to use. You can enable subtitles by default or toggle them on and off during your presentation.

• To use subtitles automatically, check the box for Always Use Subtitles above the Subtitle Settings in the ribbon.
• To turn on subtitles during your slideshow, you can right-click the slide and select “Start Subtitles.” This option then changes to “Stop Subtitles” if you decide to turn them off.

If you’re using Presenter View on Windows, you can use the Toggle Subtitles icon.

In Presenter View on Mac, use the Closed Caption icon to turn the subtitles on and off.

Subtitles in PowerPoint give you an easy way to present your slideshow in almost any language you need.