STEP 1: COPY YOUR MEETING NOTES

Take your raw notes from the meeting – bullet points, partial sentences, whatever you scribbled down. Don’t clean them up first.

Example raw notes: “- John mentioned the website redesign is behind schedule – Need someone to review the API docs by Friday – Sarah said she can help with testing next week – Bug in checkout flow – customers can’t use discount codes – Q3 budget review meeting next Tuesday at 2pm”

STEP 2: PASTE INTO AI WITH SIMPLE PROMPT

Open ChatGPT or Claude and paste your notes with this exact prompt:”Extract action items from these meeting notes:” [paste your notes]

STEP 3: REVIEW THE ORGANIZED LIST

The AI will give you a clean list showing: – What needs to be done – Who is responsible (if mentioned) – Any deadlines (if mentioned)

Example output:

“ACTION ITEMS: 1. Website redesign – address schedule delays (Owner: John) 2. Review API documentation (Deadline: Friday) 3. Coordinate testing support (Owner: Sarah, Timeline: next week) 4. Fix checkout flow discount code bug 5. Attend Q3 budget review meeting (Date: Next Tuesday, 2pm)”

BONUS TIP

Add this to your prompt for even better results: “Extract action items from these meeting notes. For each item, include: task description, owner (if mentioned), and deadline (if mentioned). Mark urgent items.”

WHEN TO USE THIS – After team meetings – Following client calls – Post-conference notes – Project planning sessions – 1-on-1 check-ins.

Instead of spending 15 minutes rewriting your notes, let AI do it in 10 seconds. Copy the output into your task manager or email it to your team.