One way to get your email under control is to have Outlook automatically sort incoming messages to specific folders. To do this, we’re going to use Outlook rules. These operate automatically when you send or receive email and perform tasks you’ve chosen ahead of time.
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- To create a rule the simple way, open your Outlook inbox, right-click an email you want to sort automatically, and then click Rules > Create Rule.
- The Create Rule window opens. Click the checkbox next to the name of the person. This tells Outlook to apply the rule to any emails from that address. Next, click the “Move the Item to Folder:” checkbox.
- In the window that opens, select the folder you want to move the emails to (or click “New” to create a new folder), and then click “OK.”
- A confirmation dialogue appears. Click the “Run this rule now on messages already in the current folder” checkbox, and then click “OK”.