How I use one Overlooked Windows Tool to organize everything

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Most of the time, my taskbar is a cluttered catastrophe, and I have a nearly uncountable number of tabs open in more browser windows than I would care to count. Virtual desktops saved my organization—and my sanity.

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A virtual desktop is a bit like having an extra screen, except instead of moving between physical screens, you get multiple “digital” screens. In some ways, it is a bit like having multiple browser tabs, except you get multiple desktops, apps, taskbars, and even wallpapers.

If you’ve ever worked at a PC with multiple screens, you’re familiar with just how helpful the extra space can be. However, not everyone has the money, space, or ability to use a whole slew of extra screens, especially if you’re working on a laptop while away from home.

Virtual desktops get you close to that functionality.

The single biggest advantage of virtual desktops is organization. If you have three separate applications open, each for a different reason, clicking between them to minimize or maximize them on one screen gets old pretty quickly, especially if you have combined taskbar labels enabled still. The more tasks you add, the messier things get—and quickly.

There are too many apps open on this screen.

Virtual desktops eliminate most of the hassle. Instead of clicking between multiple windows, you can neatly arrange each application on its own separate desktop. Then all you need to do is press a shortcut (Ctrl+Windows+Left or Right Arrow) or swipe your trackpad to move between them.

Multiple applications open on virtual desktops.

I regularly use three virtual desktops on my laptop. One desktop is for the work chat, one desktop is for my plain text editor that I use for writing, and the other is split between two application that shows my daily to-do list and my itinerary for the week. When something else comes up, I just open up another virtual desktop and I have a completely clean slate to work with.

But it isn’t just work that benefits. Once I started using virtual desktops habitually, I found myself using them unconsciously for everything I did at my PC if it involved more than two apps. Having my integrated development evironment (IDE) open on one virtual desktop, API documentation open on another, and a shockingly-snarky Stack Overflow thread open on a third has made keeping myself on task while working on a program much easier.

You don’t have to worry about losing anything, either. If you close a desktop with an active application, it just gets moved over to another active desktop. If you had 10 open virtual desktops, and you closed all of them everything would just pile up on Desktop 1.

Despite how incredibly useful the feature is, Windows does almost nothing to emphasize that it is available. To create a new virtual desktop, press Windows+Tab, then click “New Desktop.” You can hit Windows+Tab at any time to get an overview of the active applications on any given desktop, and view the desktops that you have open. You can also hold Ctrl+Windows and then tap the left or right arrow keys to move between desktops.

Press Windows+Tab, then click "New Desktop."

The settings aren’t any easier to find, either. They’re kinda tucked away in the Settings app. To tweak how the taskbar and applications behave, open the Settings app, then navigate to Multitasking > Desktops.

If you press Windows+Tab and click the name of the desktop, you can also rename them if you find that helpful.

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